Get Organized
Starting a Home Office
Question: I'm in the process of remodeling my home and will be making room
for a home office, where I will do some work in the evenings and on weekends
as well as do household things like bill paying. Do you have any
recommendation on how to organize the space and what features to make
available in the room (cabinets vs. shelves, etc.). I'd like the space to
be organized, my current problem is I seem to have papers piled up
everywhere.
Carrie
Answer:
Setting up a home office isn't as complicated as you might think. The most
important thing to remember is to create a space where you will actually
WORK. Many of my clients tell me they convert an unused guest room or dining
room into an office, buy shiny new furniture, and there it sits collecting
dust as they pay bills and write letters at the kitchen table! Ask yourself
a few basic questions to help you figure out where your office will work
best for you:
Do you like to be in the middle of the activity, or do you prefer peace and
quiet when you work? Active sites for your workspace might include
converting the kitchen laundry closet into a desk that can be closed off
when not in use. Or setting up a portable file system that can be wheeled
from room to room to be near the kids. Depending on the space you have for
storing this portable system, you can either store files and supplies in a
wheeled cart (find one that has a flat top for a writing surface) or a crate
that can sit on top of your counter or on the floor.
If you prefer solitude when paying bills or working on reports, then
creating a quiet spot may be just the ticket. Set up a workspace in an extra
bedroom-turned office, the master bedroom or dining room. Just make sure
you can cover it up or put it away when you need to use the room for
something else. There's nothing worse for insomnia than to stare at a
towering stack of files on your desk needing to be processed!
Unless you plan on entertaining clients in your home office, don't invest in
costly furniture -- second hand or "borrowed" items will work just fine.
Good lighting, a supportive chair with lots of cushioning, and plenty of room
for spreading out are key elements for office setup. Fancy and streamlined
are much less important than comfort and convenience. Consolidate as much
as possible-- try to avoid spreading out your work area and supplies. File
cabinets may fit easily into the closet in Junior's room, but sneaking in to
file in the middle of the night is not good for either of you! Keep your
work together for easy use and a streamlined system. House a few supplies
that you use on a regular basis together: envelopes, stationery, pens,
postage stamps, address book, and so forth. Scissors, paper clips, and glue
may not be used enough to justify taking up valuable storage space in your
drawer or portable crate; consider storing these in a zippered pencil case
so that you can grab them and carry them with you if necessary.
The main thing to remember when creating and maintaining a home office is to
set it up where you know it will be used, and then to be consistent with its
use. Try to avoid opening the bills in the kitchen, carrying them to the
living room to read, and then paying them in the office. Process your papers
in one spot, in the same spot, each and every time. It speeds up the
process, and reduces the chance of losing important documents.
As with any organizing project, there is no one way to setup or organize an
office in your home. Try your new setup for a couple of weeks, reevaluate,
and change the things that aren't working well for you. Keep tweaking it as
your work and lifestyle needs change.
Good luck,
Debbie Williams
Also see:
Ask Debbie your questions
Recently answered questions
Home office organization